Competition is everywhere. It has become a part and parcel of life. We are constantly looking for something that is better than what we had before.
How does this help in real life, especially when it comes to hosting support?
Competition paves the way to perfection. Nothing is perfect on it’s own. It’s the competitive spirit that brings in the ingredient of excellence. It often helps mankind to satisfy the greater needs that arise from advance thinking.
The desire to execute anything in the best possible way, the urge to provide the best possible service to the customers and the passion to produce maximum results in less time are all signs of advance thinking. These result in building up a competitive spirit. They also motivate us in attending to every minute detail of a problem, analyzing it, and proposing the best possible solutions for it.
In a race, the faster you are, the better are your chances of winning. It’s the fastest one of the lot that grabs the final win. Being the fastest is not the secret to success here. Rather, it’s a factor that leads to it.
Customers should be able to use their precious time to make additions to their website, while the support team is always in place for taking care of any problems that could arise.
When it comes to technical support, the basis factor is of course, the technical competency. Apart from this, there are some key points that add a different dimension of value to the support that we provide.
- Customer Care
- Customer Focus
- Customer Concern and
- Effective Communication
Let me explain how these contribute to take us to the winning edge.
1. Customer Care
Taking care of your clients is the prime concern when you are in the technical support industry. Whenever a customer needs assistance, the support team should be only a call away. He should be able to experience the care that you provide through your support.
By patiently listening and understanding their queries, by giving them timely updates about their problem and above all, by bringing about a good working relationship with them, you will be able to serve them better. Readiness to serve your customer at any time is also an important aspect. It does not matter whether you are working 24 hours a day and all 7 days of the week. When the customer is facing a problem, you should be there to address it. That’s what matters.
2. Customer Focus
This is another important factor which deals with providing quality service to all the customers that you have. Your clients could be varied in several regards. The team should be familiar with all aspects of the customer’s server systems, software, and other procedures to be followed. There should always be something more than just having a technical insight into the problem faced.
3. Customer Concern
Every time a customer contacts the support team, they will have a concern that needs to be addressed. Your concern should not be just handling the support request as per the guidelines provided. Instead, address the problem well and take proactive measures so that it does not happen again. This will be possible only if the support team is able to see the problem from the customer’s point of view.
The point is, customers should be able to use their precious time to make additions to their website, while the support team is always in place for taking care of any problems that could arise.
4. Effective Communication
Everything is possible only with effective communication between customers and the support team. Communication becomes effective when:
- The customer is updated on all aspect of the problem.
- The response is not too technical for them to understand.
- The customer should be able to understand what the problem was and how it was solved.
In short, the support team should be able to maintain the so called transparency such that, the customer is updated on all aspects of the problem and how it is solved.
The desire to execute anything in the best possible way, the urge to provide the best possible service to the customers and the passion to produce maximum results in less time are all signs of advance thinking.
These factors that I have mentioned, contribute a lot to help you remain one step ahead in the crowd. Very often, we tend to care little about them. How perfect you are in these aspects is certainly your competitive edge over the rest in the Industry.
About the Author:
Prasad P M works as a Sr. Software Engineer in Bobcares and specializes in cPanel and remotely managing Datacenters. He currently leads all shared teams at Bobcares and is also the founder and manager of Bob and Knowledge factory - a searchable archive to get help on specific technical issues related to Web Hosting.