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503 Valid RCPT command must precede DATA – How to resolve this Outlook error in cPanel/WHM hosted email accounts

503 Valid RCPT command must precede DATA – How to resolve this Outlook error in cPanel/WHM hosted email accounts

Customers who use Outlook to access email accounts hosted on cPanel/WHM email servers sometimes report the error 503 Valid RCPT command must precede DATA when trying to send their mails.

This is often reported for servers in which SMTP authentication is enabled.

What is this error?

503 Valid RCPT command must precede DATA essentially means that the server was unable to accept the message, usually because the SMTP connection was not properly authenticated.

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In cPanel/WHM servers, authentication can happen either through POP-before-SMTP or through SMTP authentication. If the user has not configured Outlook for outgoing mail SMTP authentication, and has not connected to the POP server before sending the mail, this error is returned.

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How to fix this error

SMTP authentication is enabled by default in cPanel/WHM servers. So, the fastest way to resolve this error is to enable SMTP authentication for the email account. Here’s how to do it in Outlook.

1. From the Menu Bar, Click Tools then Click E-mail Accounts
2. Select "View or change existing e-mail accounts" then Click "Next"
3. Select the Email account and click "Change"
4. Click "More settings"
5. Select the "Outgoing Server" tab
6. Select the box beside "My outgoing server (SMTP) requires authentication"
7. Select "Use same settings as my incoming email server"
8. Click OK, Next and then Finish.

NOTE : In Outlook 2010 and later, the Email account can be selected by going to Menu bar >> File >> Info tab >> Account Settings

Alternatively, if your server does not allow SMTP authentication, ask your customer to POP their mail before trying to send mails.

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Still not fixed?

There are a few uncommon causes for this error. Here are the fixes for them:

1. Symbols in username – If the username has any kind of non-alphanumeric characters, try removing that.
2. User behind a corporate VPN – Some VPN configurations are known to mess with the connection initiation. Ask the customer to try connecting without the VPN.
3. Email filter in the PC – Some email firewalls are known to interfere with the connection. If the customer has installed a new email firewall or has made a recent update in security rules, that could be the cause.
4. SMTP port block in ISP – If your customer uses port 25 to connect to your server, ask them to try using the alternate Exim port 26. Maybe the connection is being disrupted by an ISP port 25 block.
5. Corrupted Outlook profile – If all of the above checks are OK, the Outlook profile might be corrupt. Re-adding the account into Outlook or repairing the Outlook PST file using “Microsoft PST repair tool” can fix the issue.

Email errors are the most common category of issues reported by cPanel/WHM account owners. Bobcares helps cPanel account owners quickly recover from service issues, and avoid business downtime.

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